When comparing the various virtual data room providers, look for various features to ensure that your team’s needs are met. This is particularly crucial for those involved in sensitive projects requiring an efficient sharing of documents and due diligence.
When selecting a service, a security suite that is robust should be considered. Take into consideration options like dynamic watermarks and locking to IP and the capability for users to revoke remote access after downloading documents. These security measures help ensure intellectual property is secured during due diligence as well as other important transaction phases.
Finally, you should review pricing structures when selecting a provider. There are many VDRs have different prices based on the number of users, or storage capacity. Some providers have prices per page or per user model while others offer the option of a monthly flat fee. A monthly recurring fee is usually the best option because it eliminates the cost of overage. Some providers also have the storage size pricing model that is based on the amount of data stored in the VDR, which may be a viable option for those who exchange predominantly small text files.
Certain VDRs also provide granular data analytics https://dataroomdesign.info/the-practice-of-data-rooms-for-the-oil-and-gas-industry/ on all documents, users, and activity within the data room. This is helpful from a security perspective and also aids in managing projects as it gives teams a complete overview of the storage they are using. When comparing the features of a data room it is also important to consider the possibility of accessing documents with a view-only mode as well as annotations, a simple interface and integrations with other popular platforms.